{"id":3469,"date":"2014-10-02T12:21:00","date_gmt":"2014-10-02T10:21:00","guid":{"rendered":"http:\/\/localhost\/helpcentre\/?p=3469"},"modified":"2026-05-08T12:09:39","modified_gmt":"2026-05-08T10:09:39","slug":"email-filtering-rules","status":"publish","type":"post","link":"https:\/\/xneelo.co.za\/help-centre\/email\/email-filtering-rules\/","title":{"rendered":"How to create email filtering rules"},"content":{"rendered":"<p><strong>Email filtering is an effective way of managing your incoming email<\/strong>. By applying filtering rules, incoming email is automatically processed according to your own predefined criteria. Mail can be moved, deleted, replied to, flagged, etc.<\/p>\n<h3>Examples<\/h3>\n<ul>\n<li>send mail <strong>from<\/strong> a specified address to a folder<\/li>\n<li>send mail with a specified <strong>subject<\/strong>\u00a0to a folder<\/li>\n<li>send an <strong>autoreply<\/strong> to incoming mail<\/li>\n<li><strong>delete<\/strong> mails which contain certain words<\/li>\n<\/ul>\n<p>While it is possible to set up email filtering in your mail program (e.g. Outlook), the most effective method is to <strong>set up rules<\/strong> <strong>directly on the server<\/strong> using Webmail (even if you never use Webmail to access your mail). The <strong>rules<\/strong> will be <strong>effective across all your devices.<\/strong><\/p>\n<h2>Create email filtering rules<\/h2>\n","protected":false,"plain":"<strong>Email filtering is an effective way of managing your incoming email<\/strong>. By applying filtering rules, incoming email is automatically processed according to your own predefined criteria. Mail can be moved, deleted, replied to, flagged, etc.\r\n<h3>Examples<\/h3>\r\n<ul>\r\n \t<li>send mail <strong>from<\/strong> a specified address to a folder<\/li>\r\n \t<li>send mail with a specified <strong>subject<\/strong>\u00a0to a folder<\/li>\r\n \t<li>send an <strong>autoreply<\/strong> to incoming mail<\/li>\r\n \t<li><strong>delete<\/strong> mails which contain certain words<\/li>\r\n<\/ul>\r\nWhile it is possible to set up email filtering in your mail program (e.g. Outlook), the most effective method is to <strong>set up rules<\/strong> <strong>directly on the server<\/strong> using Webmail (even if you never use Webmail to access your mail). The <strong>rules<\/strong> will be <strong>effective across all your devices.<\/strong>\r\n<h2>Create email filtering rules<\/h2>"},"excerpt":{"rendered":"<p>Use filtering rules to automatically process incoming mail. Mail can be moved, deleted, replied to, forwarded, flagged, etc according to specified criteria.<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"lsx_disable_title":"0","_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[119,122,143],"tags":[21308,847,849,15],"topics":[10385],"class_list":["post-3469","post","type-post","status-publish","format-standard","hentry","category-email","category-managing","category-webmail","tag-email-filtering-rules","tag-rules","tag-filtering","tag-webmail","topics-webmail"],"acf":[],"additional_meta":{"category_title":[{"term_id":119,"name":"Email","slug":"email","term_group":0,"term_taxonomy_id":119,"taxonomy":"category","description":"Learn the basics and get going with our easy to set up email guides","parent":0,"count":125,"filter":"raw","term_order":"62","cat_ID":119,"category_count":125,"category_description":"Learn the basics and get going with our easy to set up email guides","cat_name":"Email","category_nicename":"email","category_parent":0},{"term_id":122,"name":"Managing your email","slug":"managing","term_group":0,"term_taxonomy_id":122,"taxonomy":"category","description":"Managing your emails","parent":119,"count":31,"filter":"raw","term_order":"86","cat_ID":122,"category_count":31,"category_description":"Managing your emails","cat_name":"Managing your email","category_nicename":"managing","category_parent":119},{"term_id":143,"name":"Webmail","slug":"webmail","term_group":0,"term_taxonomy_id":143,"taxonomy":"category","description":"Access you email on the Web.","parent":119,"count":8,"filter":"raw","term_order":"119","cat_ID":143,"category_count":8,"category_description":"Access you email on the Web.","cat_name":"Webmail","category_nicename":"webmail","category_parent":119}],"tag_title":[{"term_id":21308,"name":"email filtering rules","slug":"email-filtering-rules","term_group":0,"term_taxonomy_id":21308,"taxonomy":"post_tag","description":"","parent":0,"count":1,"filter":"raw","term_order":"1033"},{"term_id":847,"name":"rules","slug":"rules","term_group":0,"term_taxonomy_id":847,"taxonomy":"post_tag","description":"","parent":0,"count":1,"filter":"raw","term_order":"2645"},{"term_id":849,"name":"filtering","slug":"filtering","term_group":0,"term_taxonomy_id":849,"taxonomy":"post_tag","description":"","parent":0,"count":1,"filter":"raw","term_order":"2671"},{"term_id":15,"name":"Webmail","slug":"webmail","term_group":0,"term_taxonomy_id":15,"taxonomy":"post_tag","description":"","parent":0,"count":12,"filter":"raw","term_order":"3025"}]},"featured_image_src":null,"author_info":{"display_name":"marketing","author_link":"https:\/\/xneelo.co.za\/help-centre\/author\/marketing\/","author_avatar":"https:\/\/secure.gravatar.com\/avatar\/a6ea315e112423b2b955cb020fbce2b0835956c6ad85ff0f13f1db298977eaaa?s=96&d=mm&r=g"},"_links":{"self":[{"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/posts\/3469","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/comments?post=3469"}],"version-history":[{"count":0,"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/posts\/3469\/revisions"}],"wp:attachment":[{"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/media?parent=3469"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/categories?post=3469"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/tags?post=3469"},{"taxonomy":"topics","embeddable":true,"href":"https:\/\/xneelo.co.za\/help-centre\/wp-json\/wp\/v2\/topics?post=3469"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}