How to set up your domain email in Gmail


Your domain email address can be accessed using any mail programme, including Gmail.

The advantages of using Gmail are:

  • the interface may be more familiar to you if you are already using it
  • your mail can be accessed from any online computer or device
  • 15GB of storage is provided per mailbox, which is useful if you want to store a large amount of mail without incurring disk over-usage charges.

Set up your domain email

If you are setting up your email on a cell phone or tablet, refer to: How to set up your email for Gmail on mobile.

  1. Browse to Gmail and log in
  2. Select the Settings icon from the top-right menu, then choose Settings from the dropdown list
  3.  Select Accounts and Import
  4. Select Add a mail account 
  5. Enter your Email address, select Next
  6. Select the second option and select Next
  7. Gmail will automatically add certain settings, but check that:
    • The Username is the full email address
    • The Password is included
    • The POP Server has mail. in front of the domain name e.g. mail.example.com*
    • Port is 995
    • Always use a secure connection (SSL) is checked
  8. Select Add Account

  9. Your account has now been set up to receive your domain email, but you can now continue to set up the account to send mail from your domain. Select Yes and Next
  10. Untick Treat as an alias
  11. Select Next Step
  12. Send mail through your SMTP server? Select the second option. The default setting is to send mail using Gmail SMTP servers, and while this will work, it is not recommended. The reasons are that Gmail servers are more likely to be blacklisted for spam abuse, and certain mail servers will not receive mail from domains that are not associated with that particular server.
  13. The current dialogue box opens up to add the SMTP details. Ensure that:
    1. The SMTP Server has smtp. in front of the domain name e.g. smtp.example.com*
    2. The Username is the full email address
    3. The Password is included
  14. Select Add Account

  15. Gmail will check credentials, and then provide the following dialogue box: 
  16. Open your mail and click the link on the confirmation email 
  17. * Note: In isolated cases mail.domain (e.g. mail.example.com) and smtp.domain won’t work. In these cases you will need to use the server name instead e.g. www34.cpt1.host-h.net. Find my server name.
  18. Confirmation success! Your domain mail is now set up to be accessed via Gmail.
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